A practical, exporter-side playbook for sending Indonesian coffee to Egypt using ACID via CargoX in 2026—what to upload, when to send it, how to link the ACID, and how to avoid rejections. Coffee-specific, with HS 0901 notes and certificate tips.
We’ve moved Indonesian coffee into Egypt since ACI went live, and the truth is most delays aren’t about quality or price. They come from small ACID mistakes that snowball into days of idle containers. Here’s the 2026, coffee-specific playbook we use in-house to get clean approvals and on-time arrivals.
What ACI, GOEIC and NAFEZA mean in practice for coffee
Egypt’s Advance Cargo Information (ACI) requires the Egyptian importer to pre-register the shipment in NAFEZA and obtain the ACID. The exporter then transmits key documents through CargoX, linking them to that ACID before the vessel sails. GOEIC sits on the receiving side to validate and clear. In coffee, the difference is you often have a phytosanitary certificate and very specific HS 0901 lines that must match exactly. If they don’t, you’ll get rejections or post-arrival queries.
In our experience, the fastest approvals come when the buyer and exporter act like one team. The importer creates ACID early and accepts your documents in NAFEZA quickly. You send tidy, searchable PDFs through CargoX with all coffee data spelled out.
Exporter-side timeline: what to do and when
Here’s the timeline we recommend for Indonesian coffee exporters shipping by sea.
- T-14 to T-10 days before ETD. Importer requests ACID in NAFEZA. They send you the ACID and their 9-digit Egyptian Tax ID exactly as registered. You verify your CargoX KYC is active.
- T-9 to T-7. Prepare final commercial invoice and packing list. Confirm HS codes under 0901. For green coffee not decaffeinated use 0901.11. For green decaf 0901.12. Roasted non-decaf 0901.21. Roasted decaf 0901.22. If you have a certificate of origin and phytosanitary certificate, plan to upload them too.
- T-7 to T-5. Transmit documents via CargoX, linking to the ACID. Ask your buyer to accept them in NAFEZA the same day.
- T-5 to T-3. Confirm the carrier has the ACID and will print it on the bill of lading and include it in the manifest. If the ACID is missing at BL finalization, expect problems.
- T-2 to T-0. Double-check any amendments are accepted in NAFEZA. Don’t sail with pending acceptances unless your buyer confirms it’s fine. Many carriers now refuse loading without an ACID attached to the BL.
Takeaway. Treat the ACID as a critical shipment attribute. The earlier it’s created and linked to correct docs, the less friction you’ll see.
Who requests the ACID for a coffee shipment and how do I get it?
The Egyptian importer requests the ACID in NAFEZA. You cannot create it from Indonesia. Your buyer sends you the ACID, their Tax ID, and the exact consignee name and address as registered. We always ask for a PDF or screenshot from NAFEZA to avoid typos. One wrong character in the consignee name and you’ll trigger a mismatch in CargoX.
Which documents must I send through CargoX for coffee beans?
At minimum for ACI approval, we send:
- Commercial Invoice. Clear consignee, shipper, HS 0901 line items, currency, Incoterms, and total values.
- Packing List. Bag count, net weight, gross weight, lot references, container counts if known.
For coffee we recommend also attaching:
- Certificate of Origin. Speeds acceptance and often requested by buyers.
- Phytosanitary Certificate. Essential for green coffee at destination. While not always mandatory for the initial ACI acceptance, uploading it in CargoX usually prevents later bottlenecks.
Optional but useful. Quality/cupping reports and ICO marks list, especially for specialty lots like Sumatra Mandheling Green Coffee Beans or Arabica Java Ijen Grade 1 Green Coffee Beans.
At what point must the ACID be printed on the bill of lading?
The ACID must appear on the bill of lading and the carrier’s manifest before the vessel departs. In practice, give the ACID to the shipping line when they issue the draft BL and verify it’s printed on the final BL. If the ACID is missing, carriers may refuse loading. If a container sails without ACID, expect the shipment to be rejected on arrival or returned at significant cost.
CargoX account and KYC: quick setup for Indonesian exporters
- Create a company account on CargoX.
- Complete KYC with company legal docs, proof of address, and an authorized signatory ID. We see approvals in 24–72 hours when scans are clear, not cropped, and in color.
- Add operational users who will submit ACI. Train them to always select “Egypt ACI” and paste the ACID exactly as received.
Pro tip. Use searchable PDFs. Avoid photos of documents or image-only scans. GOEIC reviewers work faster when they can search.
CargoX step-by-step: linking your docs to the ACID
- Start a new Egypt ACI submission in CargoX. Enter the ACID and confirm the importer’s Tax ID preview matches.
- Upload the commercial invoice and packing list. Use the correct document type tags in CargoX. If you have the COO and phytosanitary certificate, upload them in the same package.
- Verify HS code 0901 lines match the importer’s ACI details. Numbers must align, especially if you split SKUs, like 0901.11 for green and 0901.21 for roasted in one shipment.
- Send. Notify your buyer so they accept in NAFEZA. Without importer acceptance, ACI isn’t complete.
The most common ACI/CargoX rejection reasons for coffee and quick fixes
We see the same five issues over and over:
- Name mismatch. The consignee name or address on the invoice doesn’t match the NAFEZA record. Fix by issuing a corrected invoice and resubmitting the same ACID.
- HS code inconsistency. Invoice says 0901.11 but importer declared 0901.21. Align both sides, then resend. If you changed from green to roasted after ACID creation, ask buyer to update their ACI or create a new ACID.
- Wrong or missing ACID in BL. Get the carrier to reissue the BL draft before sailing. If the vessel already departed, you’re in damage control.
- Blurry or scanned-as-images PDFs. Re-scan at 300 dpi, text-searchable. CargoX will accept images, but reviewers may not.
- Unit and weight mismatches. Bags count on packing list differs from invoice, or net vs gross flipped. Correct the packing list and re-upload.
Fix fast. Small corrections usually don’t need a new ACID. Replace the affected document in CargoX and alert the importer to re-accept in NAFEZA.
How many CargoX tokens should I budget and how do I buy them?
Costs change, but budgeting smartly avoids stalls:
- One-time KYC. Expect a modest token fee when your company first completes KYC.
- Per shipment. Plan tokens for each ACI package you send. In our recent runs, a typical shipment with invoice, packing list, COO and phytosanitary costs in the low double-digit token range. We budget a buffer to cover corrections.
- Buying tokens from Indonesia. You can purchase directly in CargoX by card or bank options available in your region. We keep 20–50 extra tokens in the wallet so we never get stuck mid-submission.
If you’re unsure about current rates, ask your buyer’s broker what they see on recent coffee ACI. Or reach out and we’ll share our latest actuals from recent 0901 shipments. Need a quick budget check for your next container? You can Contact us on whatsapp.
Can I correct an invoice or HS code after I’ve already sent documents to NAFEZA?
Yes, within reason. Use CargoX to send a corrected document under the same ACID. Your buyer must accept the update in NAFEZA. If the change is structural, like changing consignee, switching from green to roasted HS lines, or altering Incoterms and values substantially, we’ve found it safer to create a new ACID. Ask the buyer’s customs broker. The right answer saves days.
Do green coffee and roasted coffee require different ACI data or certificates?
The ACI fields are similar, but the supporting docs differ in practice:
- Green coffee. We always include the phytosanitary certificate. Egypt’s authorities expect it at arrival for plant products. Uploading it in CargoX smooths the acceptance.
- Roasted coffee. Phytosanitary is typically not required. Still send invoice, packing list, and COO. If you’re shipping retail-ready roasted products like Roasted Arabica Java Coffee, list retail pack sizes and barcodes in the packing list for clarity.
Mixed containers happen. If you mix green and roasted under different HS subheadings, break them out clearly on the invoice and packing list. Use separate lines with exact HS codes and net weights per code.
Coffee-specific data that prevents rechecks
A few lines we never skip on coffee documents:
- Lot or crop year references on the invoice footer. Prevents quality-control queries.
- Bag count by size. Example. 320 bags x 60 kg. Not just 19,200 kg net.
- Net and gross weights per container. Egypt often checks gross totals against the BL.
- Processing method hints. Wet-hulled, fully washed, natural. Reviewers recognize these and it reduces back-and-forth.
If you need examples, our standard docs for Robusta Lampung Green Coffee Beans and Sumatra Super Peaberry Green Coffee Beans show the exact formatting we use.
Quick reality checks for 2026
- ACI is not optional. No ACID on the BL means no loading or a rejected arrival.
- Air shipments use ACI too. Coffee is mostly sea, but if you go air for samples, align with your buyer early.
- Tokens and rules evolve. CargoX pricing and GOEIC interpretations shift. We keep a simple habit. Before each booking we reconfirm the HS, ACID timing, and token wallet balance.
Bottom line
Coffee clears fast in Egypt when your documents are consistent, searchable, and linked to the ACID early. Get the importer to create the ACID by T-10, upload invoice and packing list with exact HS 0901 lines by T-7, attach COO and phyto for green coffee, and make sure the BL carries the ACID before sailing. That’s the system that’s kept our Mandheling, Java, and Robusta containers moving in 2026.
Want a second set of eyes on your ACI packet before you hit send, or sample a pre-booked lot for Egypt? View our products or ping us and we’ll review your draft docs the same day.