Copy‑paste wording, filled examples, and a field-tested checklist for EU GSP REX statements on Indonesian coffee invoices. Built for green and roasted HS 0901 shipments in 2025.
We’ve issued and audited hundreds of EU GSP REX statements for Indonesian coffee. The pattern is always the same: customs officers want the right text, the right origin criterion, and traceable paperwork. Here’s the exact wording to copy, a realistic sample, and the mistakes we see most often.
The copy‑paste text you need for your EU GSP REX statement
Use this on your invoice or any commercial document describing the consignment. Keep the wording intact.
Statement on origin (EU GSP) “The exporter of the products covered by this document (REX number [IDREX…]) declares that, except where otherwise clearly indicated, the products are of Indonesia preferential origin according to the rules of origin of the Generalised System of Preferences of the European Union. Origin criterion: [P or W + 4‑digit HS heading]. Place and date: [City, DD/MM/YYYY]. Name of the exporter: [Company legal name].”
How to fill it:
- If you are registered in REX and the consignment value exceeds EUR 6,000, include your REX number. Signature is not required (typed name is fine).
- If you are not registered and the consignment value is ≤ EUR 6,000, omit the REX number and hand‑sign with name, place, and date.
- Validity: 12 months from the date of issue for imports into the EU.
Origin criterion for HS 0901 coffee: what to put and when
This is where exporters trip up. In our experience, getting the criterion right avoids 90% of queries.
- Green coffee (HS 0901.11/.12) harvested in Indonesia. Use “P” because the beans are wholly obtained in Indonesia. Example: Origin criterion: P.
- Roasted coffee (HS 0901.21/.22) produced in Indonesia from Indonesian green beans. In practice, use “P” because no non‑originating materials were used and the beans were wholly obtained before processing. Example: Origin criterion: P.
- Roasted coffee produced in Indonesia from any non‑originating green beans. Do not claim GSP origin. The list rule for HS 0901 does not confer origin by roasting non‑originating beans. Claiming GSP here is a common and costly error.
Tip: If you ever use non‑originating inputs that still meet the list rule, indicate “W” followed by the 4‑digit HS heading of the non‑originating materials used. For coffee this is rarely applicable because roasting doesn’t change the heading.
REX threshold, signatures, and placement
- Do I need to be in REX for ≤ EUR 6,000? No. You can make a statement on origin without a REX number. You must hand‑sign and include your name, place, and date. Do not split consignments to stay under EUR 6,000. Customs can aggregate.
- Where should it appear? Footer of the invoice works best. If your invoice runs multiple pages, place it on the last page with totals and refer to the invoice number. Alternatively, print it on the packing list referencing the invoice number and date.
- Who signs? For registered exporters, no signature is required. We still add a typed name and job title. For non‑registered exporters using the ≤ EUR 6,000 option, a signature is required.
A filled example (coffee invoice excerpt)
Customer: EU Roaster GmbH, Hamburg, Germany Exporter: PT FoodHub Collective Indonesia (Indonesia‑Coffee) Invoice no.: IC‑2025‑0117 Date: 17/02/2025 Incoterms: FOB Belawan
Line items:
- 19,200 kg Green coffee beans, Sumatra Mandheling Grade 1, HS 0901.11.00, lot MND‑25‑021. See spec: Sumatra Mandheling Green Coffee Beans
- 3,600 kg Arabica Bali Kintamani Grade 1, HS 0901.11.00, lot BLK‑G1‑25‑004. See spec: Arabica Bali Kintamani Grade 1 Green Coffee Beans
Statement on origin (EU GSP) “The exporter of the products covered by this document (REX number IDREX‑123456789) declares that, except where otherwise clearly indicated, the products are of Indonesia preferential origin according to the rules of origin of the Generalised System of Preferences of the European Union. Origin criterion: P. Place and date: Medan, 17/02/2025. Name of the exporter: PT FoodHub Collective Indonesia.”
Why this works: Both are Indonesian‑grown green coffees. Criterion “P” is correct. REX number is present because the invoice value exceeds EUR 6,000. The statement sits under totals and references the same document.
Quick checklist before you ship
We recommend every shipping file contains:
- REX number proof. Your REX registration from DJBC and a screenshot from the EU REX public database showing “active.”
- Origin support. Farm or cooperative purchase invoices, delivery notes, and lot traceability showing Indonesian harvest. For roasted coffee, roasting batch records linking to the Indonesian green lots.
- HS mapping. Internal confirmation that each SKU maps to HS 0901 correctly. Avoid misclassifying roasted as green or decaf as regular.
- The statement. Exact wording, correct origin criterion, place/date, and REX number if applicable.
- Valuation. One commercial invoice per consignment. No artificial splitting to manage the EUR 6,000 threshold.
- Retention. Keep all support for a minimum of 3 years. We keep 5–7 years to be safe.
Need a second set of eyes on your wording or criterion? Send us your draft invoice and we’ll review the statement for free. You can Contact us on whatsapp.
Common mistakes we see (and how to avoid them)
- Missing origin criterion. Customs often query statements that omit “P” or “W + HS”. Always include it.
- Claiming GSP on roasted blends using imported beans. If any part of the blend is non‑originating and the rule isn’t met, don’t claim. Keep a “GSP‑eligible” mark in your SKU master for clarity.
- Wrong HS in the criterion. If you ever use “W + HS”, use the heading of the non‑originating materials used. Exporters often mistakenly write the finished product’s heading.
- No REX number on > EUR 6,000. If the value exceeds the threshold, you must be registered and include the REX number. Otherwise, preference will be denied.
- Statement on a separate sheet with no reference. If you place it on a packing list or separate page, reference the exact invoice number and date.
- Typos in the country name. Write “Indonesia preferential origin.” We’ve seen “Indonesian origin EU GSP” cause unnecessary questions.
Quick answers to the questions we get every week
What’s the exact text I should put on my coffee invoice?
Use the copy‑paste wording above. Keep the phrasing and include the origin criterion.
Do I need to be registered in REX for a shipment under EUR 6,000?
No. You can issue the statement without a REX number if the consignment value is ≤ EUR 6,000. Hand‑sign, add your name, place, and date.
Where should the statement appear and who signs it?
Put it in the invoice footer or on the last page near the totals. Registered exporters do not need to sign. Non‑registered exporters must sign for ≤ EUR 6,000 shipments.
How long is the statement valid for imports into the EU?
Twelve months from the date on the statement.
What origin criterion should I use for green vs roasted coffee?
Green Indonesian coffee: P. Roasted using only Indonesian beans: P. Roasted using any imported beans: do not claim GSP.
Can one statement cover multiple consignments?
No. One statement per consignment/document. You can cover multiple line items in the same consignment.
What should I keep on file in case of audit?
Supplier invoices, delivery/transport notes, lot traceability, processing logs, your REX registration, internal HS mapping, and a copy of each statement. Retain at least 3 years.
REX registration basics for Indonesian coffee exporters
- Where to register: Directorate General of Customs and Excise (DJBC). Processing typically takes a few business days once your data is complete.
- Format: Indonesian REX numbers start with “IDREX” followed by digits. Example: IDREX‑123456789. Verify your status in the EU’s public REX database before issuing statements.
- When to register: Before your first consignment exceeding EUR 6,000. We advise registering early to avoid last‑minute holds.
Practical takeaways you can implement today
- Add a locked text block with the statement on your invoice template so the wording never drifts.
- Pre‑tag SKUs that are GSP‑eligible. For roasted SKUs, link them to confirmed Indonesian bean lots.
- Build a one‑page “REX pack” for each shipment. Include the invoice, packing list, statement, REX proof, and traceability docs. It saves hours when customs asks questions.
If you also want a dependable Indonesia‑origin supply that’s GSP‑eligible out of the box, our green portfolio is built for that. For example, Blue Batak Green Coffee Beans and Flores Green Coffee Beans (Grade 1) ship with full traceability and consistent HS 0901 classification. Explore more origins here: View our products.
We keep this guide current. As of early 2025, the REX statement text and the EUR 6,000 threshold remain unchanged. If your situation is unusual (mixed origins, re‑exports, inward processing), ask before you ship and we’ll share what’s worked for us with EU customs.